Master the Basics: Unleash Your File Management Superpowers!

Master the Basics: Unleash Your File Management Superpowers!

Welcome to the ultimate guide on how to manage your files like a pro using FileRun! Buckle up and get ready to learn how to download, upload, rename, delete, move, and zip your files and folders with ease. Let’s get started!

Downloading Files and Folders: A Piece of Cake

  1. To download a single file, just right-click it and select “Download” from the contextual menu.
  2. Want to download multiple files or a folder? No problem! They’ll be neatly bundled in a single Zip archive for you.
  3. For multiple files and folders from different locations, tick them, and then click download!

Uploading Files: Fast and Furious

  1. Click the “UPLOAD” button or simply drag and drop files from your computer’s file explorer onto the file list area.

Uploading Folders: It’s a Breeze

With Google Chrome, use the “UPLOAD” button or drag and drop folders. Alternatively, you can:

  1. Zip the folder, upload the zip archive, and unzip it on the server.
  2. Use the Java upload method to select a folder instead of individual files.

Renaming Files: Change is Good

  1. Right-click the file and select “Rename”.
  2. Enter the new name and click “Ok” to witness your file’s transformation!

Deleting Files: Out with the Old

  1. Select one or multiple files (hold CTRL).
  2. Click “Delete” from the contextual menu.
  3. Confirm your decision and watch the files vanish!

Note: Deleted files can be restored from the “Deleted files” folder, unless you chose “Permanent deletion.”

Moving Files: Pack Your Bags

  1. Select one or multiple files (hold CTRL).
  2. Drag them to the target folder in the left tree menu.
  3. Enjoy your newly reorganized files!

Copying Files: Seeing Double

  1. Select one or multiple files (hold CTRL).
  2. Click “Copy” from the contextual menu.
  3. Right-click the target folder and select “Paste copied files”.
  4. Revel in your freshly duplicated files!

Creating Zip Files: Bundle Up

  1. Select one or multiple files (hold CTRL).
  2. Click “Add to zip” from the contextual menu.
  3. Choose a name for your new Zip file and click “Ok”.

To zip an entire folder, right-click it and select “Add to zip”, then name your Zip file.

Extracting Zip Files: Set Them Free

  1. Select the Zip file.
  2. Click “Unzip” from the contextual menu.
  3. Enter the name of the folder to extract the files to.

Discover the secrets of searching files effortlessly, whether you want to search by filename, text contents, or metadata. Let’s dive in!

Searching the Current Folder

Click the “Search” button on the top-left corner of the application to search within the open folder. To search in a different folder, right-click the desired folder and select “Search” from the contextual menu.

Searching by Filename

Uncover files by their full names, extensions, or partial filenames! Here are some examples:

  1. Search by entire filename: “Some Document.xls”
  2. Search by extension: “*.xls”
  3. Search by partial filename: “Document”
  4. Search by partial filename and filter by extension: “Doc.xls”

Searching by Text Contents

If file indexing is enabled, you can search by text contents. Make sure the “File contents” field is displayed and editable. Here’s how to search:

  1. Type in the word (e.g., “Invoice”) in the “File contents” field.
  2. Click “Search” to find documents containing the word.

For more selective searches, use Boolean filters to combine search words with simple logic. Check out the table below for examples:

FilterExampleUse this to
ANDbuilding AND projectFind files that contain both words “building” and “project” (even if those words are not right next to each other).
NOTbuilding NOT projectFind files that contain the word “building,” but not “project”.
ORbuilding OR projectFind files that contain either of the words “building” or “project”.
Quotes“building project”Find files that contain the exact phrase “building project”.
Wildcardte?tFind single and multiple character wildcard searches within single terms. To perform a single character wildcard search use the “?” symbol. To perform a multiple character wildcard search use the “*” symbol. For example, to search for “text” or “test” you can use the search: “te?t”.
Fuzzy Searchesroam~To do a fuzzy search use the tilde, “~”, symbol at the end of a Single word Term. For example to search for a term similar in spelling to “roam” use the fuzzy search: roam~ This search will find terms like foam and roams.
Proximity Searches“project china”~10Find words which are within a specific distance away. To do a proximity search use the tilde, “~”, symbol at the end of a Phrase. For example to search for a “project” and “china” within 10 words of each other in a document use the search: “project china”~10
Search table

Searching by Metadata: Get Specific

To search files based on metadata values, follow these steps:

  1. Choose the desired field from the “Metadata Field” dropdown menu.
  2. Type in the “Field value” field.
  3. Hit the “Search” button.

Navigating Search Results

Click an item in the search results to open its folder location and automatically select it in the main file list.

Mastering Folder Management

Take charge of your folders by learning how to create, move, rename, and hide them with these simple steps.

Creating New Folders

  1. Right-click the parent folder.
  2. Select “New sub-folder” from the contextual menu.
  3. Type a name for the new folder and press ENTER.

Alternatively, use the “New folder” menu option from the top toolbar while browsing the desired directory.

Moving Folders

Drag a folder to the target folder, and the folder tree will refresh to show the changes.

Renaming Folders

  1. Right-click the folder and select “Rename” from the contextual menu.
  2. Type the new name and press ENTER.

Hiding Folders

  1. Right-click the folder and choose “Properties” from the contextual menu.
  2. Click “Add Users” to select users to hide the folder from.
  3. Select the users and click “Save”.

File Versioning: Time Travel for Your Files

FileRun stores a copy of the previous version whenever a file is overwritten. You can browse, restore, or delete these versions easily!

Browsing Previous File Versions

  1. Select a file.
  2. Click the “Versioning” contextual menu option.

Restoring or Deleting Previous File Versions

  1. Select the version you want to restore or delete.
  2. Click the appropriate contextual menu option.

Locking and Unlocking Files

  1. Select the file.
  2. Choose “Versioning” from the contextual menu and click the appropriate action.

Locked files can only be modified by the users who locked them.

File Comments: Share Your Thoughts

FileRun lets you attach user comments to files.

  1. Select the file.
  2. Open the “View” toolbar menu and check the “File preview” checkbox.
  3. Select the “Comments” tab on the file preview pane.

Add or remove comments using the buttons on the bottom toolbar of the commenting area.

File Metadata: Add Info

Attach information to files through the Metadata system. Choose what metadata information to display in the file list.

  1. Hover over any column header and click the arrow icon on the right side.
  2. Expand the “Columns” sub-menu and select the columns you want to display.

E-mailing Files: Share with a Click

  1. Select one or multiple files.
  2. Click the “E-mail” option from the contextual menu.
  3. Fill in the displayed form’s fields and click “Send”.

FileRun can automatically create and attach Web Links to the email to bypass email server limitations.

Folder Sharing: Collaborate Like a Pro

  1. Right-click the folder you want to share and select “Share.”
  2. Add users, set permissions, and customize options.
  3. Click “Save.” The folder is now shared.

Shared folders are marked with a small hand icon in the folder tree menu.

Web Links: Publish Your Files Online

Create Web Links to share photos, videos, or other file types on websites.

Creating a Web Link for a File

  1. Select the file.
  2. Click the “Web Link” option from the contextual menu.
  3. Customize settings.
  4. Click the “Create Web Link” button.

Creating a Web Link for a Folder

  1. Right-click the folder and select “Web Link.”
  2. Customize settings.
  3. Click the “Create Web Link” button.

WebDAV: Unleash the Power of Desktop Clients for Your FileRun Files!

Let me introduce you to WebDAV integration, a super-cool feature that allows you to access your FileRun files through various desktop clients. Imagine managing your remote files like they’re local folders on your computer. Sounds awesome, right?

Here are some WebDAV client programs that have been tested with FileRun:

  1. Windows File Explorer (built-in WebDAV support in Windows)
  2. macOS Finder (built-in WebDAV support in macOS)
  3. Cyberduck (available for Windows and macOS)
  4. Transmit (available for macOS)
  5. Mountain Duck (available for Windows and macOS)
  6. ForkLift (available for macOS)
  7. CarotDAV (available for Windows)
  8. WinSCP (available for Windows)
  9. Rclone (available for Windows, macOS, and Linux)

Please note that different WebDAV clients may have different features and capabilities, so you might want to experiment with a few to find the one that best suits your needs. Make sure to follow the specific setup instructions for the WebDAV client of your choice to ensure smooth access to your FileRun files.

Just a quick heads-up: don’t forget that the URL for accessing FileRun’s WebDAV should end with a trailing slash character, like this:

Windows: BitKinex, Your FileRun Bestie

  1. Right-click the “HTTP/WebDAV” folder, choose “New,” and then click “HTTP/WebDAV.”
  2. Give it a name, hit Enter, and let the magic begin!
  3. Enter your hostname for the “Server address.” For our demo, it’s “”
  4. Provide your username and password (store it if you like!).
  5. Head to “Site Map,” click the default path “/”, and get ready for some customization.
  6. Modify “/” to “/dav.php/” or “/path-to-filerun-folder/dav.php/” depending on your FileRun installation.
  7. Click “Update” and watch your changes come to life!
  8. Close the properties window with “Ok,” and double-click your shiny new connection.

MacOS: Finder, Your New FileRun BFF

  1. In Finder, choose Go > Connect to Server (how exciting!).
  2. Type your server address like and click “Connect.” Easy peasy! 🚀
  3. Need more details? Apple’s got your back:

Linux: Command Line Awesomeness for FileRun

  1. Install WebDAV support with davfs package: sudo apt-get install davfs2 (Debian/Ubuntu, you rock! 🎸)
  2. Reconfigure davfs2 for normal user access: sudo dpkg-reconfigure davfs2
  3. Add users to the davfs2 group: sudo usermod -aG davfs2
  4. Edit /etc/fstab and add the line for each user: /home//filerun davfs user,rw,noauto 0 0